What is HRMS?

An HRMS (Human Resource Management System) in the simplest sense can be explained as - a kind of HR programming that uses information technology to empower the administration of HR works. 

The HRMS plans to improve the profitability and proficiency of the business through the mechanization of manual and monotonous assignments. This in turn, additionally opens up the HR team’s time to strategically focus on the mission built and to address more on the progressively key business assignments. 

The HRMS normally covers each component of a human resource information system and incorporates the capacities of the human capital administration framework. The two prevalent attributes of a typical Human Resource Management Software is the Payroll and Time and Labor Management (TLM). 

So before we get into the benefits or the functionalities laid any human resource management system, it is important that one understand the basic functions of an HR, as every HRMS is built on the basis of HR functions. 

Human Resource Management (HRM, or just HR) revolves around enhancing the employee performance in lining up with business' vital targets. HR is principally centered around how individuals are overseen inside associations, concentrating on frameworks and approaches. HR includes the accompanying sub-capacities:


Literally saying the HRMS revolves around fulfilling all the aforesaid HR functions carried in business. 

1) Recruitment Management

The functionalities of an HRMS start from the hunting of the right talents. They play the role of recruitment management software, taking care of the vacancies in an organization, strategically designing job positions to overcome the present challenges. Secondly, setting the credentials and other desirable qualifications for the applicants. Thirdly and most important streamlining the entire process of recruiting.

HRMS goes deep into the management of recruiting processes. It caters to the advertising of different job vacancies in different portals, later filtering the candidates, scheduling the interviews, further filtering the creamy layer from the selected list and finally processing the hiring protocols. 

Many recruitment management systems also take care of employee onboarding. They take special care to the training of new candidates and finally engaging them in the right positions to derive the best results. Further constant monitoring is imparted to measure employee engagement in a particular task or assignment.

2) Employee Engagement, Attendance and Time Management

There are many HR software s in the market that precisely look into timetable management. They come incorporated with timesheets, where the employees can input their work hours. This helps the HR professional or the management to track employee engagement. This HRMS function enables the management to rightly track the work progress, employee progress, his work engagement, accessing his skill to complete the task and also giving timely assistance and warning in case of misleads.

The timesheet based management also helps the business organization in calculating the employee payroll, as there are many organizations that use Timesheet based payroll. Open HRMS has a timesheet module that helps your business in the seamless calculation of employee work hours and thereby calculates his /her payroll.

3) Payroll Management

Payroll calculation is a cerebral pain to any organization. As the number of employees increases, managing them becomes very hectic. There is a chance that something often gets missed while calculating the pay. It becomes highly critical for the management to handle them manually. 

On the other hand, HRMS helps with the seamless calculation of employee payroll, calculating all the statutory dues, reimbursements, tax deductions and thereby generating adequate reports. There is no chance to miss out on any pertinent information as everything is automated here. 

As you do deeper the HRMS caters to different segments like-Employee Appraisal, Custody Management, Employee Data Management, HR Reports, Branch Transfer, Disciplinary Tracking, Legal Actions, Service Requests, Resignation, Vacation Management, Project Management and more. 

The Need for an HRMS

Better Management of Information

HR information is the absolute most delicate information accessible inside an association. The prior way to deal with the HR information was paper-based, which called for overwhelming investment in the space required and the time required too, which was too critical for the business organization. Following this came the period of spreadsheets. This technique turned out to be a mistake inclined and tedious. The response to all the above issues came as HRMS, which is, as a matter of first importance, paperless and thus dispenses with the issue of being lost or inadequate, among others. 

An HRMS likewise takes into account the following of continuous information crosswise over different HR capacities, for example, leave, participation, and finance, for example. This winds up significant when workers are progressively being seen as clients and representative commitment has turned into a key piece of the hierarchical riddle. 

Self Service by Employees

The HRMS comes accessible to the employees in a single focal center point. Present-day HRMS comes packaged with a representative Self Service gateway which gives workers access to all their very own information. Such an exhaustive perspective on basic information, for example, that identifying with finance, leave and participation incites trust in the association as well as demonstrates for all intents and purposes gainful for the employees on a few tallies. They would now be able to see/download their payslips, see leave updates and continuous engagement reports and their assessment liabilities for the month or year without the need to approach HR. The opening up of the HR group's ideal opportunity for other vital undertakings likewise improves the productivity of the business' working.

Efficient Reporting

An HRMS enables you to create various predefined statutory just as MIS reports quickly without any setup. On the statutory front, CLRA Report, Shops and Establishment Act Report, and such, can be gotten to in their predetermined configurations with no exertion at all. Also, amazing channels enables the users to create any reports around the workforce dependent on various parameters on an on-request premise, more often than not on the demand of senior administration. In addition, HR dashboards give you a fast perspective on basic data, all on a solitary screen. 

Improved Employee Engagement 

An engaged employee turns out to be the most productive one. In view of this, it is anything but difficult to perceive how highlights, for example, worker Self Service, timely and precise finance management, improved leave and attendance management, etc feed into the association's objectives by keeping employees engaged, guaranteeing a progressively beneficial workforce. HR works that would have generally be riotous and long-drawn, end up streamlined with HRMS and lead to higher worker commitment and fulfillment levels. 

100% Statutory Compliance

Compliance with state and central laws plays a major role in the hygiene aspect of any company’s functioning. Why, it can even have serious cost implications if not handled with care, by way of fines and penalties to be paid out to government agencies. Modern cloud HRMS ensures compliance through regular updates of statutory changes to the back end of the software, such that you are not forced to go hunting for the nitty-gritty of legal changes in a constantly evolving legal landscape such as that present in India.

Adopt Best Processes in the Industry

Best practices ensure that you’re at the top of your game given the limitations of your functioning. Adopting best practices improves efficiency, increases productivity, reduces chances of errors, and more. An HRMS is researched and set up in such a way that it incorporates within it the best practices used in the space. 

So do not waste your time, try getting an HRMS Software for alluring more business results.