Every activities related with recruitment can be carried out with the help of Open HRMS recruitment app. Recruitment is a very time consuming and tiring process for HR, the Open HRMS recruitment app automates the works happening in the recruitment procedure and thus make things simpler for the HR. Let’s see how the recruitment module works in Open HRMS;
Here you can see in the recruitment module we have various options like job positions, applications, resumes and letters, reports and finally configuration. Each of the options deals with various recruitment operations. Now let’s look in to the various recruitment options;
As seen in the screenshot, the job position option indicates various job openings currently available in the firm. If there is a vacant post in your company, you can mention this post in the software by creating the new opening.
For that click on the create option, then a window like this will appear;
Here if we are just mentioning the job opening without any further details we can click the create button and the job opening will be added.
If we want to be more specific and add in little bit more details about the job, then we can click on create and edit.
Then a window like this will appear;
Here you can mention the job position, here we have mentioned it as sales.
Now we can give the company name, department, job location, no of expected employees, recruitment responsible and HR responsible in the particular areas provided. If you want to give a job description which defines what the job is, you have got option for that too. In the job description you can type your description.
Now after doing all this we have to click on save button and then it will appear on the job position menu. Here you can see number of applications, employees and documents related with the job position. With emails, job portals etc. the applicant for the job position can be tracked. That is the purpose of trackers seen in the screenshot.
The various applicants applied for the job position are viewed in this option. Here you can see various applicants for different posts;
Here if you view the screenshot, you can see that various list of applicants can be seen. Here we will get details like the interview stage (first round, second round etc.), documents attached with the application, position to which the applicant has applied for etc.
In the application section we can see another option called next activities which can be viewed in the screenshot. If we click on that a window like this will appear;
Here if you click on the create button you can add new job applicants. Once you clicked create, a window like this will appear;
Here you can mention the subject, that is the job opening. Now we can add all the necessary information about the applicant as seen in the screenshot. Also we can mention the stage in which the applicant is currently in. Here in the screenshot the applicant is in the initial stage, you can also include first stage, second interview, contract proposal and in the more part we get the contract signed stage too. If needed we can give the application summary also.
Once done click on save and the application will be saved which is shown in the below screenshot.
Resumes and letters
The resumes and letters with respect to the job applications can be viewed from here.
If you click on the files you get access to each files.
Reports about everything related to the recruitment process can be made available with the report feature. Once you click the report option you will get all the details about the recruitment in a report form.
Basically the report option gives an analysis of the complete recruitment process.
Here in the measures option we do have options like colour index, delay to close expected salary, probability and proposed salary. If we click on that they too will be added to the recruitment analysis section.
In the configuration section we have settings, job positions and departments. Here the job position and department section has been already discussed. Now we can look at the settings section.
In settings we have job posting and recruitment process, by ticking the online posting option we can publish the job opening on our website. Similarly by ticking on the interview forms we can get the interview forms which can be used for the recruitment process.