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How to Choose the Best HR Management Tool?

Human resources management is a major part of any business or organization. Managing the human resources in the most efficient way will ensure profit to the business. Only the best team will be able to make an impact in the industry and create their imprints. The majority of the organizations are depending on a full-fledged human resources team to manage the manpower. 

To ensure the efficient management of manpower, we need a well-defined software application. It will ease different operations including attendance and leave management, work hour and shift management, payroll and expense management, recruitment, and transfer management. 

Every human resources wing is responsible for handling a set of tasks in the organization. Unlike other departments, which are responsible to manage department specific tasks, the human resources wing require a wider network as they work as the network connecting all the departments and 

Key tasks of HR Department

1. Recruitment

2. Performance Management

3. Reward management

4. Health and safety management of employees

5. Work hour management

6. Attendance management

7. Salary and expense management

8. Transfer and promotion management

9. Employee well being

10. Good employer-employee relationship

11. Administrative tasks

12. Document management

13. Resignation and retirement 

14. Effective communication

As human resources management is a wide area that deals with all the departments and all employee-related issues, it requires a comprehensive management plan. As many companies are running multiple offices at multiple locations, the human resources management has fresher tasks to address. The presence of different categories of employees and different work shifts make it mandatory for the human resources wing to work harder to bring together all the operations. But all these issues can be addressed easily if you have an efficient good human resources management software tool. It will help you to get the best support system for coordinating all employee-related activities. 

How to choose the best HR management software?

While choosing your human resources management tool, you have to prepare a checklist. This will help you to identify the abilities and deficiencies of the tool. 

> Choose only the tool that will meet all your requirements. 

> Learn about different human resources management tools

> Get an idea about the industry needs

> Check the scope for enhancement

> Check user-friendliness

Besides, the investor should also focus on the technical aspects of the application and go through,

> Check the user experience

> Integration with cloud

> Know the features and functionalities

> Understand the modules included

> Know the backup mechanism and maintenance

> Check the efficiency for analysis and report generation

> Verify the experience of the ERP implementation company

Identify an efficient HR management tool

An efficient HR management system will always be used to improve the efficiency of the employees. It will also support team building and effortless leave and attendance management. Automation of the system can speed up operations. 

Let us have a look at the key requirements of a human resources management system

> Effective communication

> Paperless system

> Employee friendly

> Improved scalability

> Automation of activities

> Effortless salary calculation

> Efficient leave management

> Attendance and shift management support

> Support for employee recruitment

> Efficient document management

> Biometric integration

> Employee insurance management

Now we can discuss in detail the key modules required for efficient human resources management

Attendance

Attendance, as the name indicates is the module that will help to record the attendance of an employee. The check-in time and the check-out time will be recorded accurately in the system. Apart from recording the attendance, the system should also be able to support attendance regularization. This will help to regularize attendance if the employee fails to reach the office due to a client visit or on-site duty.

Leave management

Leave request raising, approval and leave calculation will become automated if the system is efficient. This feature will help the employees to raise leave requests mentioning the date, leave category, and the leave period. This also helps the HR wing to automate salary calculation based on leave type.

Overtime 

Overtime work and shift management should also need support for efficient HR functioning. It will help the HR wing to calculate overtime days and hours and calculate the extra pay based on it. 

Announcement 

An organization may need to create and manage announcements regarding meetings, events, project launches, and holidays. An efficient HR tool will be able to do this task effortlessly.

Employee Document Management

When an employee joins a firm, he or she will submit a set of documents including documents to prove experience, qualification, identity, and other details. The organization will have to maintain all these documents and will have to add new documents including increment forms and performance reviews.  All these operations get systematized with software tools. 

Employee management

This feature is essential to manage employee contact and department management. It will help to manage employee directories, loans, and advances, etc. It will also support the user to manage disciplinary actions and legal actions.

Biometric device integration

As the majority of the companies are now using biometric methods for attendance management the integration of this tool with the software tool should be done without any fault. The biometric system should be connected to payroll and accounts management systems as well. When you are choosing the human resources tool you have to make sure that this feature is available. 

Whenever you select a human resources management tool, find out the best one which has the maximum number of features and functionalities that are essential for the operations of your organization.

Open HRMS

Open HRMS is a human resources management system developed by Cybrosys. It is an Odoo based tool that can be used in an effortless way. It can also support the management of different types of operations including payroll management, leave management, timesheet management, overtime management, attendance, custody, employee, documentation, discussion platform, announcement, recruitment, and resignation. 

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You can visit https://www.openhrms.com/ to know more about this platform.